By Adam Taylor.
In the age of technology, entrepreneurs and small business owners can run a business almost entirely from the convenience of a smartphone. The best apps save you time and help you stay in touch with your business wherever you are. Studies show that making technology upgrades a regular goal for your business is necessary to remain competitive. The six apps on this list cover basic office tasks, payroll, marketing, banking, and invoicing.
1. Mobile scanning applications
Scanning and sending documents is a normal everyday task for businesses. Fortunately, you no longer need a large scanner attached to your computer. You can scan and send documents directly from your smartphone, which saves time and helps you keep critical documents organized.
If you have an iPhone, you already have basic scanning capabilities with the Notes app. However, if you need a full-featured app, SwiftScan can be a little pricey, but it offers a variety of capabilities, including clear scans of photos and business cards. If you don’t need these extra features, Office Lens or Adobe Scan are also great choices. After you have scanned your documents, it is useful to edit the PDFs online with a free PDF editor. Having this tool at your disposal allows you to tune or correct any document you scan.
2. Your business banking application
Almost everyone already uses online banking, but you can also access your business account from your bank app. If you haven’t already, download the app for your bank as soon as you start your business trip. You can track payments to vendors and handle everything electronically. If you use the same bank for your personal account, you can access both from the same login. Centralizing your finances helps you stay organized and save time.
3. Social media applications
Every business needs an aggressive social media marketing strategy. You should take advantage of Facebook, Instagram, Twitter and Tiktok advertising programs. Link your business accounts to your phone apps and create a social media folder on your phone to help you stay organized. Use your business email and logo for each account to improve communications and promote your brand on any platform. You can also create an email folder that organizes all your social media emails in one place.
4. Business Graphic Design Application
Every entrepreneur and small business needs a brand, and one of the first elements of creating a brand is designing a logo. There are online tools that make logo design easy with logo templates that you can customize with free images and fonts. You can even use the software to generate social graphics, business cards and banners with your logo. Download an image to use for your social media profile pictures too.
5. Billing Application
If your business invoices, you can download the invoicing software directly to your phone or computer. Zoho Invoice is free and offers time and expense tracking, payment acceptance, and a portal for your customers to track their activity. Harvest is a great option for businesses that bill services by the hour and freelancers who need to keep track of hours across multiple projects.
6. Payroll application
If you have employees, a payroll application is absolutely necessary for your business. Gusto is relatively inexpensive compared to other apps and allows employees to access a portal to track benefits and wages. You’ll want to choose an application that offers small business payroll processing options. This will make your job as a business owner easier, as well as make things easier for your employees.
Running a small business is multi-tasking, but if you use the right apps, you can centralize everything on your smartphone or laptop. Being able to work from anywhere is especially important for freelancers and entrepreneurs, so make sure you’re getting the most out of your apps.
Adam Taylor and his girlfriend, Sarah Noel, both left corporate jobs to work as freelancers, pursuing the balance between the work they loved and the life they wanted. Since then, they have been on a mission to work on their own terms. They have taught themselves how to work smarter, not harder. They are committed to separating work from home in order to enjoy both. Now, with TaylorandNoel.com, they’re sharing their best practices with other freelancers in the hopes that they can do the same.